The Shire of Dardanup is committed to safeguarding the privacy of our residents, ratepayers, employees, Elected Members, and stakeholders. The Shire considers the protection of privacy as a core principle of its commitment towards complete accountability and integrity in all activities.
What is personal information?
Information or an opinion, whether true or not, and whether recorded in a material form or not, that relates to an individual (living or dead) whose identity is apparent or can reasonably be ascertained from the information or opinion
How do we collect your personal information?
Through the performance of our services and activities as required by law, the Shire collects information about our residents and customers. The Shire collects and maintains personal information relating, but not limited to residents, volunteers, Elected Members and employees. This includes details of properties within the Shire’s boundaries which contain personal information, such as, owner/occupier names, addresses, and contact information. The Shire also records personal information when dealing with inquires, complaints, and work requests.
Personal information may also be collected by the Shire when provided as part of other activities, including (but not limited to):
- Dog and Cat registrations.
- Correspondence and communications.
- Registering to use a Shire facility (e.g. Eaton Recreation Centre, Mick Bennett Make-It-Space, public libraries).
- Making a submission or comment to an item for public consultation.
- Managing volunteers including Volunteer Bush Fire Brigades.
- Contractor management.
- Financial activities (e.g. Rates, Accounts Payable and Receivable).
- Recruitment.
- Employment and carrying out duties as an employee of the Shire.
The Shire of Dardanup utilises Cookies on its websites, which gather small amounts of information stored on the user’s device. Cookies are used to provide an easier browsing experience for the user on future website visits and personalise content for each user. Cookies are also used to generate statistics and measure website traffic/activity.
What will my personal information be used for?
The Shire of Dardanup will not use, or disclose, any information that it has collected about an individual without their consent, unless required by law to do so or if acting in the reasonable belief that the use or disclosure is necessary to:
- Carry out the function for which the information provided was originally intended.
- Protect the rights or property of the Shire of Dardanup.
- Enforce the laws and regulations of the Shire of Dardanup.
- Protect the interests of Shire residents, facility users, or members of the public.
- Prevent a threat to a person’s health or safety.
- Collect monies owed to the Shire of Dardanup.
Information may be used internally for ongoing research, to assist with the development of future services, or to assist Council in its decision making.
The Shire will not disclose to third parties any personal information it has collected unless required to do so by law or for the reasons listed above.
The Shire will not sell, lease, or otherwise disclose for commercial gain to third parties, any personal information it has collected.
Security and accuracy of personal information
The Shire will take all reasonable steps to protect any personal information it holds from unauthorised access, modification, or disclosure. The Shire has established physical, electronic, and organisational policies/procedures to ensure personal information is protected from unauthorised access, maintain data accuracy, and ensure the appropriate usage of information.
Individuals have the option of not identifying themselves when dealing with the Shire of Dardanup (e.g. remaining anonymous when reporting a breach of local laws). However, this does not apply where the Shire is required by law to deal with individuals who have identified themselves or would be impractical to deal with an individual who doesn’t identify themselves, or where an individual is required under law to identify themselves to an authorised officer of the Shire under S9.11 of the Local Government Act 1995.
The Shire will take reasonable steps to ensure that any personal information it collect, uses, or discloses is up to date, accurate and complete.
Access requirements and complaints
Individuals can contact the Shire to make a privacy complaint, or to request access to the information held about themselves. Any requests/complaints of this nature should be made in writing, addressed to the Senior Information Document Services Officer at records@dardanup.wa.gov.au or sent to:
Shire of Dardanup
PO Box 7016
Eaton WA 6232
An individual may make a privacy complaint if they believe that the Shire of Dardanup has:
- Collected, used or disclosed their personal information improperly.
- Not adequately protected their personal information from unauthorised access, misuse or loss.
- Denied them access to their personal information or the opportunity to correct inaccurate personal information.
- Interfered with their privacy through an act or practice that is contrary to, or inconsistent with, the Shire’s privacy policy or Privacy and Responsible Information Sharing (PRIS) Act.
An individual may also make a complaint to the Information Commissioner if they believe the Shire has interfered with their privacy or acted contrary to its privacy policy or PRIS legislation.