Frequently Asked Questions – Grants

Frequently Asked Questions – Grants

What is eligible for funding?

The following are eligible for funding:

  • Promotion and advertising
  • Event or conference sponsorship, and award ceremonies
  • Traffic management
  • Waste management
  • Security
  • Entertainment, artist and/or talent fees
  • Facilitator fees
  • Professional fees for services required for one-off events and activities, such as consultant fees
  • Venue hire
  • Catering
  • First aid
  • Portable toilets, public use only
  • Equipment hire
  • The purchase of capital equipment and minor assets
  • Materials and resources
  • Repairs and maintenance to facilities and assets
  • Insurances, licences and permits required for one-off events and activities (excluding liquor licensing)
  • Shire of Dardanup in-kind services on application. Any in-kind funding requested must be discussed with a council officer and is subject to availability and approval by the Chief Executive Officer.

What is NOT eligible for funding?

Funding will not be available for the following:

  • Ongoing operational costs including salaries and wages
  • Ongoing operational expenses
  • Retrospective funding or items already ordered
  • Deficit funding – for organisations that are experiencing a shortfall in cash or revenue or anticipated revenue
  • State or Commonwealth Government Departments or Agencies, or profit-based business enterprises
  • Events that are not open for attendance by the general public
  • Team uniforms
  • Personal travel
  • Activities that exclude or offend minority groups within the Shire of Dardanup
  • Activities that already receive Shire of Dardanup funding the same financial year
  • Applications that conflict with the Shire of Dardanup Strategic Community Plan.

If a satisfactory acquittal has not been submitted for previously funded applicants no further grants will be made available to the applicant.

Who can apply?

  • For all Community and Community Event Grants, not-for-profit incorporated community groups and organisations are eligible to apply.
  • Applicants should be based within the Shire of Dardanup, or the majority of members of the application organisation are residents of the Shire of Dardanup, or the application organisation provides a benefit to residents and/or business owners within the Shire.
  • For Regional Event Grants community groups, organisations and businesses who can demonstrate the capacity to run quality, well-organised events are eligible to apply.

How can I get more information?

Contact the Shire of Dardanup on 9724 0000 or email

How do I apply?

Applications must be made on the following forms and submitted within the timeframes. Applications can be submitted:

  • in person to the Shire office located at: 1 Council Drive, Eaton 6232
  • via email:
  • via post to: The Shire of Dardanup, PO Box 7061, EATON WA 6232

What is the assessment procedure?

The application and assessment procedure is:

  • Applications must be made on the prescribed forms and within the timeframe specified.
  • Applications for Community Grants (Level 1) and Community Events (Level 1) will be assessed by the Manager Place & Community Engagement and
  • Director Sustainable Development and referred to the Chief Executive Officer for determination under the delegation of Council. Decision on applications will be made within 6 weeks of receiving application.
  • Applications for Community Grants (Levels 2 & 3) and Community Events (Levels 2 & 3) will be assessed by the Manager Place & Community Engagement and referred to the Grants, Awards & Scholarships Committee for determination. All applications will be presented to Council for final approval. Approval process takes a minimum of six weeks.
  • Applications for Regional Event Grants will be assessed by the Manage Place & Community Engagement and referred to Council for determination.
  • Approval process takes a minimum of six weeks.
  • All applicants will be notified in writing of the outcome of their application for Shire of Dardanup assistance.
  • Decisions regarding funding applications are final and will not be reconsidered in that funding round.
  • Form 116 – Grant Acquittal – Community Grant or Personal Development Grant and supporting documentation of the total expenditure must be submitted to the Shire of Dardanup, within one month of the completion of the project.